How to Build a Notion Dashboard for Tasks and Projects
Right now your tasks are probably spread across sticky notes, a notes app, and your memory. This mission walks you through building one Notion page that holds your to-do list, your projects, and a calendar, all pulling from the same data. You'll set it up from a blank page, no templates. By the end you'll have a working dashboard you actually open every morning.
Who this is for: Anyone who wants one place to see what's due today instead of checking three different apps.
By the end, you'll have:
- A Notion database that tracks tasks, their project, and completion status
- A calendar view pulling from that same database
- A filtered view showing only what's still open
- Tasks grouped by project so nothing gets lost
What you'll learn:
- How Notion databases work and why one database can power multiple views
- How to build a table view and a calendar view from the same data
- How to filter out completed tasks
- How to group and sort so related tasks sit together
The journey
3 objectives. One real outcome.
Objective 1
Build your task database
Create a Notion table and set up the two properties every task needs: done status and project.
Objective 2
Connect it to a calendar
Add a calendar view linked to your Tasks table so scheduled tasks appear automatically.
Objective 3
Organize with filters, sorting, and groups
Filter out completed tasks, then group and sort the rest by project.
Frequently asked questions
Do I need the paid version of Notion?
No. The free plan covers everything in this mission.
What if I already have a messy Notion workspace?
Start this on a fresh page. You can move things over once the dashboard works.
Will this sync with my phone?
Yes, Notion updates across every device tied to your account.
What if I have way more than 2-3 projects?
The same setup scales. Just add more entries to the project list as you go.